Helpful information about the registration and abstract submission process for invited speakers, and some helpful tips for online presentations may be found below.
Invited Speaker/Sessions Chair Registration
- Invited speakers and session chairs must register, must pay for the conference and submit an abstract at least 8 weeks before the conference. Timely registration/abstract submission reserves your place on the program agenda.
- Following registration, you will be prompted to submit your abstract. Abstract submission is recommended at the time of registration for all invited speakers. Session chairs who are not presenting do not need to provide an abstract.
- Speakers/Session Chairs pay the applicable registration fee unless otherwise notified by FASEB.
- Speakers may be eligible for registration fee reimbursement, however, this is not guaranteed. If you are eligible for reimbursement, FASEB will contact you after the conference. Reimbursement information will be provided by the grants and sponsorship manager separately, if applicable.
- Registration confirmation emails include a link to your registration record which may be used to update contact information and access conference materials.
- Conference fees are not reduced/waived for partial conference attendance. Please note, all sales are final. Access to the platform and conference materials will be available for 30 days after the conference for all registrants.
- FASEB’s conference policies and code of conduct apply to all SRC participants.
Virtual Technology & Session Presentations
The virtual Science Research Conferences incorporate Zoom video conferencing technology to enhance the virtual experience as a piece of the overall virtual platform.
- You will receive detailed instructions on how to pre-record presentations and where to upload .mp4 formatted recordings at least six weeks before the conference.
- Ensure that your presentation adheres to the allotted presentation period.
- To record a presentation, use any system you are comfortable with to produce an .mp4 file. Zoom offers a free and easy option to create an mp4 file.
- Pre-recorded sessions will be streamed during the conference in real-time, followed by a live group Q&A at the end of the session.
- About one week before the conference, you will receive log-in credentials to the virtual conference environment. Log in and set up your networking profile to engage during the conference.
- Shortly before the conference, you will receive a designated speaker link for your session and additional information about participation during the event.
During the Conference
- Speakers and session chairs should engage with attendees beyond their immediate presentation in order to share their expertise throughout the conference.
- Have fun!
Virtual Recording and Presenting Tips
The following tips have been gathered to share with speakers and presenters in order to maximize engagement and to ensure optimal presentation success.
Tips for Recording Presentations
- Check out our best practices video about recording your presentation.
- Position your camera at eye level. This will allow for a more personal interaction with the attendees.
- Be sure all lights are located behind the camera and are lighting your face.
- Business casual clothing is recommended.
- Consider your background: remove personal items that you don’t want to be visible and de-clutter your area.
- Speak slowly and clearly.
- Watch and edit your recording before submitting to be sure you are satisfied with the video. Make sure there is no unwanted background noise, the lighting is acceptable, and the camera is at eye level.
- Submit the video in .mp4 file format with a resolution of 720p or 1080p. Name the file after the presentation.
Tips for Presenting
- Check the Internet connection before beginning. Plug computers into a hard internet line with an ethernet cable. Wifi is not recommended.
- Test your Zoom setup ahead of time, including your audio and video.
- Familiarize yourself with the conference schedule, and the script provided by FASEB before the conference.
- Ensure the microphone, headphone or speakerphone is near you.
- Mute yourself when not speaking.
- Test any virtual backgrounds that you want to use to ensure there are no connection irregularities. Some virtual backgrounds cause interference with your connection.
For any questions, please do not hesitate to connect with your Conference Manager listed on the Contact Us page under the Resources section of the website.