Science Research Conferences FAQs

Registration and Payment

Registration fees include access to a conference's scientific sessions, poster sessions, special sessions, social events, networking events, and hosted meals.

FASEB does not prorate registration fees.

FASEB accepts Visa, MasterCard, and American Express credit card payments. Purchase orders are not accepted.

Cancellation requests must be emailed to [email protected] by the conference cancellation date. Cancellation requests received by this date will receive a full refund minus a $100 cancellation processing fee (excluding VAT, if applicable). There will be no refunds issued if your request to cancel is received after the conference cancellation deadline. 

Substitutions are allowed with volunteer conference organizer approval. To request a registration change, please contact [email protected].

All conference participants, including invited speakers, must register and pay to attend.

Any registration updates may be made by the attendee onloine in the registrant resource center.

Copies of receipts are available onloine in the registrant resource center.

Name badges will be provided onsite and must be worn during sessions and meals.

Abstracts and Posters

Invited speakers must submit an abstract before the abstract submission deadline after completing registration. Other participants may submit an abstract to be considered for a poster session or a short talk. To submit an abstract, follow the prompt on the registration confirmation page or the link in the registration confirmation email to navigate to the abstract submission site.

Yes, authors of abstracts will present a poster onsite during the poster session and upload an e-Poster to the conference’s Attendee Hub. Poster presentation guidelines are available via the conference website. Invited speakers do not present posters.
 

If an abstract is selected as a short talk, the author will be notified about 30 days before the conference. The author will also be expected to present a poster onsite during the poster sessions and uplaod an e-Poster to the conference's Attendee Hub.

FASEB SRCs do not publish the abstracts, but authors may wish to look at separate options of publishing their abstracts through The FASEB Journal.

Awards and Reimbursements

The conference website will list any details on available travel awards. To be considered for a travel award, please contact [email protected] with your name, institution, and career level. FASEB works  with the conference organizers to allocate and distribute awards.

Contact us at [email protected] for any questions regarding awards and reimbursements.

If an attendee was selected for a travel award or registration reimbursement, the attendee will be notified within a few weeks after the conference. Attendees are encouraged to keep records of all  receipts. Non-US attendees may need to provide wire information to receive to receive an award. 

Attendees who paid for conference attendance via credit card, will be issued a refund to the original card used during registration (fastest method) - not to exceed the original amount paid. For other payment types, FASEB will reach out to the attendee to initiate a bank transfer.

Contact [email protected] for any requests regarding reimbursements.

Please email [email protected] with the name of the conference and presentation title to receive an official certificate.

Travel Visas

Due to changes in visa/visitor policies, attendees should contact their local embassy or consulate regarding visa eligibility questions.

After completing the conference registration, email [email protected] and mention the conference's name along with the request.

Email any cancellation requests to [email protected] by the conference cancellation date. Cancellation requests received by this date will receive a full refund minus a $100 processing fee (excluding VAT, if applicable). Refunds after the cancellation deadline, due to the inability of a registrant to obtain a visa, will be evaluated on a case-by-case basis, and may require the submission of additional documentation.

Other

Each conference webpage provides information on discounted group room rates and booking instructions. Attendees make and pay for their lodging arrangements separately from registering for the conference. *Special 2022 Note: Attendees of conferences taking place at Vermont Academy do not need to book lodging, as their registration fee includes housing. 

FASEB does not permit photography or the electronic capture of scientific sessions or posters as part of the conference agenda without the explicit consent of the presenting author(s), organizers, and FASEB. We do permit recording/photographs of conference-related activities that do not include proprietary materials, such as a group activity. 

FASEB does not provide childcare or family care services. Attendees are encouraged to check local resources such as the hotel for referrals. There may be conference-specific awards available to assist with childcare, please visit the conference webpage to find out if these awards are offered. 

Requests for accessibility may be noted during the registration process or by emailing [email protected].
Photo Credit: FENGBIN WANG, UNIVERSITY OF VIRGINIA; AGNIESZKA KAWSKA, PHD; AND MART KRUPOVIC, PHD, INSTITUT PASTEUR

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