Frequently Asked Questions (FAQ)
Registration and Payment
What does the registration fee include?
- Five nights of lodging (Check in Sun, PM; check out Fri, AM).
- Five breakfasts (Mon-Fri).
- Five lunches (Sun-Thur).
- Five dinners (Sun-Thur).
- Five morning coffee breaks (Mon-Fri).
- Opening Reception (Sun).
- Full conference access to all scientific sessions, posters sessions, and conference material.
I cannot stay at the conference for the entire time. Can the registration fee be prorated?
No. FASEB is contractually obligated to pay for five nights of lodging (official conference dates only) at each conference regardless of the number of nights an attendee chooses to stay at the venue.
What forms of payment are accepted?
FASEB only accepts Visa, MasterCard, or American Express. Checks, wire transfers and purchase orders are not accepted.
How do I make a change to my registration?
Please contact the FASEB SRC office. A change or modification to the credit card on file will result in a $50.00 processing/change fee. Changes to lodging accommodations only will be excluded from this policy.
How do I know I am registered?
The following documents will be emailed to registrants immediately following the completion of registration:
- Confirmation of registration / payment receipt
- Letter of Invitation for VISA application (international travelers only), if applicable
How do I cancel my registration?
Notice of cancellation must be received by the cancellation date. If the cancellation notification is received by the cancellation date, the registrant will receive a full refund minus a $300.00 cancellation fee. No refunds will be issued for cancellation received after the cancellation deadline. Please download, complete and return the registration cancellation form to the FASEB office.
What is the official language of the SRCs?
The official language of the FASEB Science Research Conferences is English. Translation services are not provided.
Will name badges be supplied onsite or mailed?
Name badges will be supplied onsite and must be worn at all times during scientific and poster sessions, and meals. Persons not wearing name badges will be asked to leave the general and poster sessions, as well as meals.
Will attendees be provided a program on site?
All program materials are digital and attendees will be able to access the conference program and abstracts approximately three weeks before their conference.
Due to changes in immigration policy, please contact either the United States Department of State, or your local consulate if you have question regarding your immigration status, and ability to attend. Individuals holding a passport from impacted countries, who are denied entry into the US, for the purpose of attending a FASEB SRC directly as a result of the current immigration policy, may contact the SRC team at email@example.com with their specific circumstances and inquiries. We would like to work with you directly to help minimize any impact this has on your education.
How can I get an official letter of invitation to attend the conference?
During the registration process, there will be a check box option for a letter of invitation. Mark this box, and a letter of invitation will be sent to you as part of your confirmation materials once registration and your payment have been processed by the online system.
What should I do if I am registered and am not able to receive a Visa in time to attend the conference?
If you are concerned that you will not receive your Visa in time for the conference, please contact the FASEB SRC office immediately. If you notify us before the cancellation deadline (four weeks prior to the conference start date), we will refund your registration fee less the $300.00 cancellation fee. A registration cancellation form must be provided. Your registration fee will not be refunded if the cancellation form is received after the cancellation deadline.
Abstracts and Posters
What is the photography policy?
Photographs or video recording by attendees/speakers during any portion of a FASEB SRC conference is prohibited without prior written permission of the author/presenter, organizers, and FASEB SRC staff.
Do I have to submit an abstract with my registration?
No, submitting an attendee abstract is optional unless you want to be considered for a poster session or a short talk.
Can I register now and submit my abstract later?
No, abstracts must be submitted when you register to attend the conference.
Can I register and submit my abstract after the advance registration deadline?
Yes, as long as there is space available at the conference.
What is the latest date to submit an abstract?
Abstract deadline for inclusion in the program and consideration for a short talk is 30 days from the start of the conference.
If I’ve submitted an abstract, will I present a poster?
Yes. The time for your poster presentation will be listed in the program given out at the conference.
How large are the poster boards? Do I need to bring my own pushpins?
Typically, poster boards measure 4 ft high by 8 ft wide, but may vary depending on location. Pushpins will be provided on-site.
Have I been selected to give a short talk at the conference? Will I still present a poster?
If you have been selected to give a short talk, the conference organizer(s) will contact you directly prior to the conference. You will be assigned a poster location during one of the poster sessions.
Will my abstract be printed?
All abstracts and program materials will be made available online via a private portal. Attendees will be able to access the page approximately three weeks before their conference.
I need to arrive a day before the conference starts and/or stay a day after the conference has concluded. What do I need to do to make arrangements for the extra night(s)?
You must contact the venue directly to make arrangements for the extra nights of lodging. You are responsible for paying for any additional nights.
Child and Family Care Resources
What child care and/or family resources are available?
FASEB provides detailed information for each conference site on the SRC website and also provides venue information directly to each attendee. Although FASEB does not directly provide child care services, attendees are welcome to have guests (including spouses, children, nannies and babysitters) accompany them to the conference to provide such care.Off-site registration is available at all conferences to accommodate those with special family care needs. The venue will provide assistance to attendees regarding child/family care issues or concerns. Attendees are encouraged to contact FASEB with any special needs that they may have.
What is the cancellation policy?
Cancellations that are received at least four weeks prior to the start of the conference will receive a full refund less a $300.00 cancellation fee. See the cancellation deadline date for your conference. There will be no refunds issued if the registration cancellation form is received after the cancellation deadline date.
I cannot attend the conference; can I send someone in my place?
No, substitutions are not allowed. Each attendee must register and be approved to attend the conference based on their own credentials.
Invited Speakers and Session Chairs
Where can I find information for Invited Speakers and Session Chairs?
Information for Invited speakers and Session Chairs can be found under the "Speaker Resources" tab of the conference website.