The purpose of the EB 2007 exhibit program is to further the education of the scientist working in the field of experimental biology.   The exhibits must be of an educational character.  They must emphasize instruments, products or services for use in teaching and research, books or other publications in scientific fields of relevance to the interests of the members of the participating Societies, or directly convey scientific research findings in those areas of science represented by the participating Societies.

The participating Societies of Experimental Biology reserves the right, in its sole discretion, to accept or deny applications for exhibit space and to allocate space among exhibitors.  In the case of a denied application all money collected by Exhibit Management will be refunded to the exhibiting company.

Priority for space assignment is given according to the following system established by the EB Exhibits Advisory Committee.  Each company will be given two (2) points for each year's participation in the exhibit program.   Points toward priority in space assignment will be maintained on a cumulative basis starting with those earned since January 1962. 

In the event an exhibiting company merges with, buys, or is bought by another company, the highest number of points accumulated by either company will prevail as the point total for the new concern.  Points are not combined to arrive at an exhibiting company's point status.

To obtain maximum benefit from the priority point system, applications for space must be received on or before October 27, 2006 .  Applications received after October 27, 2006 , will be assigned in order of receipt.  Since it is almost impossible to contact each company for new selections of space, please do not concentrate all choices in one area.  Applications for space must be received by January 26, 2007 to be listed in the Program.

Note: Exhibitors wishing to create their own island booths or requesting island space other than those islands that pre-exist on the floor plan will be charged the full cost of all booths deleted to create such islands.

Click here for application.

Friday, April 28	8:00 AM – 4:30 PM
Saturday, April 28	8:00 AM – 4:30 PM

                                           

All exhibit material must be unpacked by Saturday, April 28, 4:30 PM, to permit the removal of empty crates and cartons from the exhibit area.  Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on the first day of exhibiting, or will be ordered set up by Exhibit Management and all costs incurred will be charged to the exhibitor.  No refuse, such as empty cartons, may be placed in the aisles after the final sweeping of the aisles in the exhibit area.  Exhibitors are urged not to litter the floor in the booths or aisles after the cleaning of the exhibit area since time will not permit a sweeping of booths or aisles on opening morning.

 

Sunday, April 29                               9:00 AM – 4:00 PM

Monday, April 30                             9:00 AM – 4:00 PM

Tuesday, May 1                                9:00 AM – 3:30 PM

 

Security tape placed around the exhibits will be removed starting at 8:45 A.M. each morning.  Please plan accordingly by staffing your booth by 8:45 A.M.

As a courtesy to the participants and your fellow exhibitors, the Exhibits Advisory Committee requests that you open your exhibit on time each morning and staff it throughout the day until the scheduled closing hour. Deliveries or removal of equipment must be made before or after exhibit hours. A pass must be obtained from Exhibit Management to remove any material or equipment prior to Monday, April 3. Once the exhibit opens Tuesday morning, nothing may be removed until the exhibit is officially closed at 3:30 PM.

Tuesday, May 1                                3:30 PM – 10:00 PM

Wednesday, May 2                        8:00 AM – 5:00 PM

No packing of equipment, literature, etc., or dismantling of exhibits will be permitted until the official closing time.  Violators will not be invited to exhibit at future meetings.  All exhibits must be packed by Wednesday, May 2.

IMPORTANT:  To avoid any damage to your equipment, please remain in your exhibit until crates are delivered and labor is available.  Watchmen are appointed; however, FASEB, EB, and its member Societies, FASEB Exhibit Management, the Washington Convention Center and Brede National Exposition Services cannot assume any responsibility for loss of or damage to exhibits, equipment, personal belongings, etc.

The following practices are prohibited:

1. Noisy electrical or other mechanical apparatus interfering with other exhibitors.
2. Operation of x-ray equipment.
3. Canvassing or distributing any material outside the exhibitor's own space.
4. Sub-leasing of exhibit space.
5. The use of billboard advertisements and/or the display of signs outside the exhibit area.
6. Publicizing and/or maintaining any extracurricular activities, inducements, demonstrations or displays away from the exhibit area during the exhibit hours.
7. Photographing, video taping, or examining another exhibitor's equipment without permission.
8. Balloons of any kind.
9. Entry into another exhibitor's booth without permission.
10. Door drops in hotels.
11. Dismantling exhibits and leaving before official exhibit close at 3:30 PM, Tuesday, May 1..

Exhibitors are requested to staff their exhibits with personnel attired in a manner consistent with the decorum of the meeting and knowledgeable in the products and policies of the company. Relevant portions of the foregoing prohibited practices are applicable to non-exhibitors at all times.  Non-exhibitors may not solicit business from scientific registrants or companies exhibiting.

The use of open audio systems is discouraged.  Requests to use an open audio system must be approved by the Exhibit Manager and the exhibitor must agree to discontinue its use if the sound level is deemed to be objectionable to the registrants or adjacent exhibitors.  The playing of music in the exhibit hall is prohibited and will be strictly enforced.

The use of all live animals will not be permitted in the exhibit booths.  The use of photographs and other forms of visual display must be approved in advance by Exhibit Management.

The use of the EB 2007 name and/or logo is not permitted on signs inside or outside the exhibit area, or on descriptive product literature, EXCEPT reference may be made to the meeting as the "EB 2007" (with place and dates) on the exhibitor's advertising. 

 

Exhibitors will be permitted to distribute appropriate promotional material and approved related items from the exhibit booth only.   Exhibitors distributing any material outside the booth (hotel lobby area, etc.) will not be invited to exhibit at future meetings.  In keeping with the educational purpose of the exhibit program, all such giveaways except literature, must have prior approval of Exhibit Management and must conform to acceptable and professional standards.  Click here for give-away form.

Exhibitors may conduct surveys and ask attendees to answer questionnaires as long as the process in conducted in good taste.  All surveys/questionnaires must be conducted from the exhibit booth and cannot disturb neighboring exhibitors.  Canvassing will not be permitted in the aisles.

By applying for exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined in this brochure. Conformity with these Rules and Regulations for the EB 2007 Meeting will be monitored by Exhibit Management and the Exhibits Advisory Committee.

Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein and the general control of the participating Societies. If the participating Societies determine that any exhibitor has failed to comply with any rule herein the license may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations, Exhibit Management's decision is final.