General Information

Exhibit Space Rental Fees

All booths are 10’ x 10’. Each in-line booth (bounded by a front aisle only) is US $2,200.00. Corner booth (bounded by a front and side aisle) is US $2,400.00. Rental includes 8' high red/white/blue back drapes and a 36" high side dividers and a standard (7" x 44") identification sign with company name. The hall is not carpeted. Exhibitors are required to carpet their booth.  The aisle carpet will be red.

A deposit in the amount of US $1,200.00 for each booth requested must accompany the application for space. The balance due on the cost of space assigned must be paid on or before February 23, 2007 . Click here for exhibit space application.

Cancellation or Reduction

Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is cancelled or reduced between January 29 and February 27, 10% of the total cost of space will be retained.

If space is cancelled or reduced between February 27 and March 29, the full deposit will be retained.

When the cancellation occurs starting March 30 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.

Location Relative to Other Exhibits

Exhibitors may use the exhibit application to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor.

Booth Relocation Policy

Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.

Sub-Leasing

Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.

Americans with Disabilities Act

Each shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.

Exhibitor Badges

• All exhibitors must register for badges. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions.
• Each representative of an exhibiting company must always wear the official badge while in the exhibit area. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting.
• Exhibitors will receive 6 badges per 10’x10’ booth. Additional badges may be purchased for $20. per badge. Lost, misplaced badges may be purchased on-site for $10. per badge. You can register on-line, by fax or mail. Details will be included in your service kit. Deadline for advance registration is March 3, 2006.
• Exhibitor badges may be made out only in the name of the company shown on the application for space. Exhibitor badges will not permit attendance to scientific sessions.
• Exhibitor registration terminals will be open during the installation of exhibits on Friday and Saturday, April 27 and 28 from 8:00 AM – 4:30 PM.
• Exhibitor Personnel Registration form:  to come
• Exhibitors click here to register badges online:     Registration site

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting. The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, April 29 through Tuesday, May 1. Guest badges will not permit attendance at scientific sessions.

Guests may be registered in advance Friday and Saturday,  April 27 and 28 from 8:00 AM – 4:30 PM. The Exhibitor Registration Help Desk will be open thereafter during the same hours as the exhibit dates. These badges will be available for pickup by guests starting on Sunday, April 29.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Listings for the Official Program

As a service to exhibitors and to assist registrants in locating products and services, each company will have the opportunity to be listed in the Program under as many as fourteen (14) listings for the first booth assigned and two (2) listings for each additional booth assigned. Publishers may list as many as 10 book titles. Instructions will be with your confirmation of space.

You may list as many products and services on-line and in the Meeting Program as you wish. To submit listings over your basic allotment a $15.00 charge per item will be added to your payment balance. Additional listings must be chosen from the current list — customized listing is not available. Suggestions for products to be included in future lists should be forwarded to jlash@faseb.org.

Social Functions - Hospitality Suites

Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions.

Sponsorship Opportunities - click here for information.

Web Link

Your company will be listed on the EB 2007 homepage. For an additional $200, you can incorporate your homepage address on the EB 2007 Meeting page.  Just supply us with your company’s official address (URL) on the exhibit space application and we’ll do the rest!

Box Ad

Maximize your visibility by displaying your company's logo in the Meeting Program. For $400 per box, we will display your logo in a box ad which will appear next to your company name, address, products and services. All box ads must be submitted electronically. Deadline is January 26, 2007.

Exhibitor Box Ad Submission Form
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Exhibitor Workshop

As part of the meeting program, exhibitors will have an opportunity to host an Exhibitor Workshop. Space for exhibitor workshops may be obtained for a one hour slot at a cost of $975 (includes a/v). Requests are subject to approval by the EB Program Chairs. Requests will be considered on a first-come, first-serve basis. Please note that space is limited! The deadline to have an Exhibitor Workshop listed in the Meeting Program will be January 26, 2007. Click here to apply for an Exhibitor Workshop

Mail List Purchase Order Form - As an exhibitor at EB you are entitled to purchase the registration list. Click here for order form.

Advertising in Meeting Program - Click here for information.

Security

Security will be provided for perimeter access control beginning on Friday, April 27. Booth security and the protection of special valuable items may require additional security at the exhibitor's own expense. Forms for booth security personnel will be available in the exhibitor service kit.

Deliveries or removal of equipment must be made before or after exhibit hours. Once the exhibits open, a pass must be obtained from Exhibit Management or the security supervisor to remove any material or equipment prior to the close of exhibits at 3:30 PM on Tuesday, May 1.. After the exhibit opens Tuesday morning, nothing may be removed until the exhibit is officially closed at 3:30 PM, at which time no pass will be required.

Shuttle Service

Shuttle service between the Washington Convention Center and headquartered hotels will not be provided.

Programs

Copies of the Program or CD-rom version will be available at the Exhibitor Help Desk starting on Friday, April 27..