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Instructions for Oral Presentations
Presenters are not required to bring their laptops to the meeting room
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Recommended method for having your presentation projected.
All EB session rooms will be equipped with a data projector and computer as well as a lavaliere microphone, table microphone and aisle microphone.
Bring your presentation on a Windows readable USB flash Drives, CD-ROM, 250 MB Zip Disk, or 3” floppy disk. If your presentation requires multiple floppy disks please utilize PowerPoint’s Pack and Go feature.
When building your presentation, make sure you include, in the same folder as your presentation, any external files utilized, e.g. movie files. Copy the entire folder to the disk. Review these specifications when preparing your presentation. The computers will support PC and Mac presentations. The operating system will be Windows XP Professional, and software will include:
Microsoft Office XP
Adobe Acrobat Reader
QuickTime*
Windows Media Player
Flash Player
* ALL Quick-Time users should make sure to visit the speaker practice room AT LEAST 24 hours in advance, due to additional processing time that may be required.
We recommend that you bring a backup presentation format to cover the possibility of luggage loss, theft, and/or incompatibility.
Go to the Speaker Practice Room at least 24 hours in advance of your presentation to verify that the presentation will function on the equipment provided.
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Bringing your own laptop.
You do not need to bring your own laptop. However, there will be connections available for presenters to use their own laptops. Speakers using their own laptops MUST HAVE a VGA HD15pin female output. Some laptops have special video output cables to get to the HD15pin required for connecting to external monitors and data projectors. If this cable is not with the laptop being used there is no way to connect to a Data Projector.
The laptop output resolution should be no more then XGA (1024x768). The native resolution on the data projectors is 1024x768 so higher resolutions will force the data projector into a compression mode possibly losing some information or not projecting.
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Projection of 2x2 slides is not supported unless requested in advance.
Projectors for 2x2 slides will not be provided unless requested in advance of the meeting. The demand for this format has fallen in recent years and EB is encouraging the use of electronic formats.
Speaker Practice Rooms will be located in the Convention Center. The rooms will be open Thursday, March 31 through Wednesday, April 6. All speakers should check their presentation 24 hours in advance (if possible) and arrive in the session room a ½ hour before the session starts.
Session rooms do not have Internet access. If your presentation requires an Internet connection, please check with your programming society for approval.
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