General Information

Exhibit Space Rental Fees

All booths are 10’x 10'. Each in-line booth (bounded by a front aisle only) is US $2,100. Corner booth (bounded by a front and side aisle) is US $2,200. Exhibitors wishing to create their own island booths or requesting island space other than those islands that preexist on the exhibit floor plan will be charged the full cost of any booths deleted to create such island.

Rental includes 8' high blue, white & yellow back drapes and a 36" high side dividers and a standard (7" x 44") identification sign with company name. The hall is not carpeted. Exhibitors are required to carpet their booth/display. Aisles will be carpeted in blue.

A deposit in the amount of US $1,100.00 for each booth requested must accompany the application for space. The balance due on the cost of space assigned must be paid on or before January 19, 2007 . Click here for exhibit space application.

Cancellation or Reduction

Exhibiting firms wishing to cancel space or reduce the size of their exhibit space are required to notify the Exhibit Management office in writing. It is the responsibility of the Exhibitor to confirm that the cancellation has been received by ABRF. Reduction of island space dimensions after assignments have been confirmed may result in relocation of the exhibit booth. The date the written notice is received is considered the official cancellation date. The cancellation fee is a percentage of the total booth fee (not just the deposit), and it will be processed at the conclusion of the Meeting. It is assessed as follows:

If space is cancelled or reduced between December 30 and January 29 , 10% of the total cost of space will be retained.

If space is cancelled or reduced between January 30 and February 28 , the full deposit will be retained.

When the cancellation occurs starting March 1 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.

Booth Relocation Policy

Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified and offered the opportunity to relocate the exhibit or cancel with no further penalty.

Booth Sharing

The sharing of booth space is prohibited except:

between division of the same company
between companies co-marketing a product

Only the company name that appears on the application will be listed in the Meeting Program. In the case of co-marketing companies, only the name of the company that appears on the application will be listed in the Meeting Program and only the co-marketed product can be exhibited in that booth space.

Accessibility for Persons with Disabilities

The representatives of each exhibiting company will be responsible for making their exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act (ADA). It is understood that ABRF will be held harmless by the exhibiting company for the failure of its representatives to comply with the requirements as stated in the Americans with Disabilities Act. ABRF will make all reasonable efforts to accommodate persons with disabilities at the meeting. Please call 301 634-7010 at least ten (10) days prior to the meeting dates. This is in compliance with the Americans with Disabilities Act of 1990.

Exhibitor Badges

All exhibitors must register for badges. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions.
Each representative of an exhibiting company must always wear the official badge while in the exhibit area. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting.
Exhibitors will receive 6 badges per 10’x10’ booth. Additional badges may be purchased for $20. per badge. Lost, misplaced badges may be purchased on-site for $10. per badge. You can register on-line, by fax or mail. Click here for on-line exhibitor badge registration. Deadline for advance registration is March 2, 2007 .
Exhibitor badges may be made out only in the name of the company shown on the application for space. Exhibitor badges will not permit attendance to scientific sessions.
Exhibitor registration terminals will be open during the installation of exhibits on Friday, March 30 and Saturday, March 31 from 8:00 AM - 4:30 PM .

Badge Registration

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting. The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, April 1 through Tuesday, April 3 . Guest badges will not permit attendance at scientific sessions.

Guests may be registered in advance Friday, March 30 and on Saturday, March 31 from 8:00 AM - 4:30 PM . The Exhibitor Registration Help Desk will be open thereafter during the same hours as the exhibit dates. These badges will be available for pickup by guests starting on Sunday, April 1.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Social Functions - Hospitality Suites

Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions. Social functions are not permitted during lunch breaks while exhibits are open.

Marketing and Sponsorship Opportunities

Web Link

Your company will be listed on the ABRF 2007 Meeting homepage. For only $175, you can incorporate your homepage address on the ABRF 2007 Floor plan and current exhibiting companies.

Just supply us with your company’s official address (URL) on the exhibit space application and we’ll do the rest!

Exhibitor Presentations

As part of the meeting program, exhibitors will have an opportunity to host an Exhibitor Presentation. Presentations will be scheduled before and after scientific sessions. Space for exhibitor presentations may be obtained for a one hour slot at a cost of $1,000 (includes a/v). Requests are subject to approval by the ABRF Program Chairs. Requests will be considered on a first-come, first-serve basis. Presentations will not be permitted during the lunch breaks. Munch and Mingle lunchs will be served in the exhibit hall all three days .

Please note that space is limited! The deadline to have an Exhibitor Presentation listed in the Meeting Program isDecember 22, 2006.
Click here to apply for an Exhibitor Presentation
Center Menus

Mail List Purchase Order Form

Security

Security will be provided for perimeter access control beginning on Friday, March30. Booth security and the protection of special valuable items may require additional security at the exhibitor's own expense. Forms for booth security personnel will be available in the exhibitor service kit.

Deliveries or removal of equipment must be made before or after exhibit hours. Once the exhibits open, a pass must be obtained from Exhibit Management or the security supervisor to remove any material or equipment prior to the close of exhibits at 3:00 PM on Tuesday, April 3 . After the exhibit opens Tuesday morning, nothing may be removed until the exhibit is officially closed at 3:00 PM, at which time no pass will be required. ProgramsCopies of the Program will be available at the Exhibitor Help Desk starting at Friday, March 30

.Hotel Informationttp://www.faseb.org/meetings/abrf2006/call/res_inst.htm

Return to the ABRF 2006 Exhibitor Table of Contents



		General Information Exhibit Space Rental Fees All booths are 10’x 10'. Each in-line booth (bounded by a front aisle only) is US $2,100. Corner booth (bounded by a front and side aisle) is US $2,200. Exhibitors wishing to create their own island booths or requesting island space other than those islands that preexist on the exhibit floor plan will be charged the full cost of any booths deleted to create such island. Rental includes 8' high blue, white & yellow back drapes and a 36" high side dividers and a standard (7" x 44") identification sign with company name. The hall is not carpeted. Exhibitors are required to carpet their booth/display. Aisles will be carpeted in blue. A deposit in the amount of US $1,100.00 for each booth requested must accompany the application for space. The balance due on the cost of space assigned must be paid on or before January 19, 2007 . Click here for exhibit space application. Cancellation or Reduction Exhibiting firms wishing to cancel space or reduce the size of their exhibit space are required to notify the Exhibit Management office in writing. It is the responsibility of the Exhibitor to confirm that the cancellation has been received by ABRF. Reduction of island space dimensions after assignments have been confirmed may result in relocation of the exhibit booth. The date the written notice is received is considered the official cancellation date. The cancellation fee is a percentage of the total booth fee (not just the deposit), and it will be processed at the conclusion of the Meeting. It is assessed as follows: If space is cancelled or reduced between December 30 and January 29 , 10% of the total cost of space will be retained. If space is cancelled or reduced between January 30 and February 28 , the full deposit will be retained. When the cancellation occurs starting March 1 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space. Booth Relocation Policy Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified and offered the opportunity to relocate the exhibit or cancel with no further penalty. Booth Sharing The sharing of booth space is prohibited except: between division of the same company between companies co-marketing a product Only the company name that appears on the application will be listed in the Meeting Program. In the case of co-marketing companies, only the name of the company that appears on the application will be listed in the Meeting Program and only the co-marketed product can be exhibited in that booth space. Accessibility for Persons with Disabilities The representatives of each exhibiting company will be responsible for making their exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act (ADA). It is understood that ABRF will be held harmless by the exhibiting company for the failure of its representatives to comply with the requirements as stated in the Americans with Disabilities Act. ABRF will make all reasonable efforts to accommodate persons with disabilities at the meeting. Please call 301 634-7010 at least ten (10) days prior to the meeting dates. This is in compliance with the Americans with Disabilities Act of 1990. Exhibitor Badges All exhibitors must register for badges. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions. Each representative of an exhibiting company must always wear the official badge while in the exhibit area. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting. Exhibitors will receive 6 badges per 10’x10’ booth. Additional badges may be purchased for $20. per badge. Lost, misplaced badges may be purchased on-site for $10. per badge. You can register on-line, by fax or mail. Click here for on-line exhibitor badge registration. Deadline for advance registration is March 2, 2007 . Exhibitor badges may be made out only in the name of the company shown on the application for space. Exhibitor badges will not permit attendance to scientific sessions. Exhibitor registration terminals will be open during the installation of exhibits on Friday, March 30 and Saturday, March 31 from 8:00 AM - 4:30 PM . Badge Registration Guest of Exhibitors Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting. The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, April 1 through Tuesday, April 3 . Guest badges will not permit attendance at scientific sessions. Guests may be registered in advance Friday, March 30 and on Saturday, March 31 from 8:00 AM - 4:30 PM . The Exhibitor Registration Help Desk will be open thereafter during the same hours as the exhibit dates. These badges will be available for pickup by guests starting on Sunday, April 1. It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits. Social Functions - Hospitality Suites Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions. Social functions are not permitted during lunch breaks while exhibits are open. Marketing and Sponsorship Opportunities Web Link Your company will be listed on the ABRF 2007 Meeting homepage. For only $175, you can incorporate your homepage address on the ABRF 2007 Floor plan and current exhibiting companies. Just supply us with your company’s official address (URL) on the exhibit space application and we’ll do the rest! Exhibitor Presentations As part of the meeting program, exhibitors will have an opportunity to host an Exhibitor Presentation. Presentations will be scheduled before and after scientific sessions. Space for exhibitor presentations may be obtained for a one hour slot at a cost of $1,000 (includes a/v). Requests are subject to approval by the ABRF Program Chairs. Requests will be considered on a first-come, first-serve basis. Presentations will not be permitted during the lunch breaks. Munch and Mingle lunchs will be served in the exhibit hall all three days . Please note that space is limited! The deadline to have an Exhibitor Presentation listed in the Meeting Program isDecember 22, 2006. Click here to apply for an Exhibitor Presentation *Center Menus* Mail List Purchase Order Form Security Security will be provided for perimeter access control beginning on Friday, March30. Booth security and the protection of special valuable items may require additional security at the exhibitor's own expense. Forms for booth security personnel will be available in the exhibitor service kit. Deliveries or removal of equipment must be made before or after exhibit hours. Once the exhibits open, a pass must be obtained from Exhibit Management or the security supervisor to remove any material or equipment prior to the close of exhibits at 3:00 PM on Tuesday, April 3 . After the exhibit opens Tuesday morning, nothing may be removed until the exhibit is officially closed at 3:00 PM, at which time no pass will be required. ProgramsCopies of the Program will be available at the Exhibitor Help Desk starting at Friday, March 30 .Hotel Informationttp://www.faseb.org/meetings/abrf2006/call/res_inst.htm Return to the ABRF 2006 Exhibitor Table of Contents