Booth Design and Use of Exhibit Space
Standard In-Line Booths
The back wall of the display is limited to 8' in height and a depth of 4'. All display fixtures and accessories, (including but not limited to book racks, instruments and foliage) over 4' in height, not to exceed 8' maximum, must be confined to that area of the exhibitor's space which is within 4' of the back line. Display material in the remaining 6' of booth space must not exceed 4' in height. Hanging signs are not permitted.
In an exhibit that contains 3 or more linear booths (30 feet or more), the interior booths are permitted to contain display material over 4' in height - with a maximum of 8' in height - which must be confined to that area of the exhibitor's space which is within 6' of the backline of the booth. Sufficient "see-through" area must be provided so as not to block the view of adjacent exhibits. The end booths of such an exhibit must conform to the Standard Booth restrictions of 4' display area from the backline of the booth. Hanging signs are not permitted.
No exhibit may span an aisle by roofing. Exposed, unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. If such draping is not ordered, the contractor, with the approval of the Exhibit Manager, will install it and charge the exhibitor.
The aisles are the property of all the exhibitors; therefore, each exhibitor has the responsibility to assure proper flow of traffic through the entire show. Do not place your demonstration areas on the aisle line of your exhibit if you expect many people to congregate at one time. Leave space within your own exhibit area to absorb the majority of the crowd. This regulation applies even if your exhibit booths are directly across the aisle from each other.
Island Booths
In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used; however, all display material is restricted to 16' in height and sufficient "see-through or walk-through" area must be provided so as not to block the view of adjacent exhibits. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are permitted but is restricted to the 16' height limit.
Volative or flammable fluids, substances or materials of any nature prohibited
by city fire regulations or insurance carriers may not be used in any booth.
Regulations for
The exhibit hall is not carpeted. Exhibitors
are required to carpet their booths/displays. Aisles will be carpeted in blue.
Labor/Furniture/ Rental Displays
Brede National Exposition Services has been appointed the general contractor for the meeting. Forms for ordering furniture, carpeting, rental displays and labor will be included in the exhibitor service kit. Labor will be available based upon advance orders from exhibitors.
Brede National Exposition Services
6801 Mid
Tel: 301/937-8600
Fax: 301/937-6513
Utilities/AV Equipment/Photographer/Florist
Electricity, water, drain, air, telephone, audiovisual equipment, photographer, and floral will be available for rental by exhibitors. Order forms will be include in the service kit (online)
Exhibitor service kits will be on-line in November at www.bredenational.com A complete set of forms for ordering the above services will be at this website. Exhibitors are urged to take advantage of cost reductions offered by most contractors for advance orders.
Many services cost substantially more when ordered on-site.
Brede National Exposition Services will handle drayage. Exhibitors who ship by van, motor freight or air must send a copy of the bill of lading to Brede. The services provided by Brede will include receiving crated shipments at their warehouse and storing up to 30 days; delivery to the exhibitor's booth; removal, storage and return of empty crates and containers; and removal of packed shipments from the booth and reloading same on outgoing carriers.
Until March 26 , Brede will receive advance freight and store it until set-up Friday, March 30 . If freight arrives at the warehouse after March 26 , a late charge will be assessed to the exhibitor. Warehouse freight should be addressed as follows:
Company Name/Booth Number
ABRF 2007
Brede National Exposition Services
c/o Yellow Freight Systems
15400 South Main Street
Gardena, CA 90248
Tel: 310 323-1281
There are significant savings in shipments handled on a straight-time
basis and delivered to the
Company Name/Booth Number
ABRF 2007
C/o Brede/National Exposition Services
The following guidelines are provided:
Exhibit
Installation/Dismantle
Union jurisdictions prevail over all installation and dismantle of
exhibits including signs and the laying of carpet. This does
not apply to the unpacking and placement of your merchandise.
You may set your own display if one (1) person can accomplish the
task in less than 1/2 hour without the use of tools and booth does
not exceed ten feet (10') in any direction.
If your exhibit preparation requires more than 1/2 hour, and or the use of tools; you must employ union personnel supplied by the Official Decorating Contractor. One full-time company employee may supervise/work with the union crew.
Material Handling
Union jurisdictions prevail over the operation of all material handling equipment; all unloading and reloading; and the handling of empty containers. An exhibitor may move material that can be carried by hand by one (1) person in one (1) trip, without the use of dollies, hand truck or other mechanical material handling equipment.
Gratuities
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for service rendered. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the exhibit manage and Brede.
Safety
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Brede cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the order form and the necessary ladders and tools will be provided.
Exhibitors who plan to have an exhibit service firm (other than the official contractor) unpack, erect, assemble, dismantle, and pack displays must notify Exhibit Management in writing, with a copy to Brede by January 31, 2006 , of the name of the service firm, address, and the supervisor(s) who will be in attendance. The service firm must notify Exhibit Management in writing of the names of all full-time employees working on the show, and must furnish an insurance certificate to Exhibit Management with a copy to Brede, in the amount of $1,000,000 liability to include property damage.
Indemnity
The exhibitor assumes entire responsibility and hereby agrees to protect,
indemnify, defend and save the Association of Biomolecular Resource
Facilities , FASEB, the Tampa Convention Center, Brede National
Exposition Services and their officers, employees, and agents, harmless
against all claims, losses and damages to persons or property, governmental
charges or fines and attorney's fees arising out of or caused by Exhibitor's
installation, removal, maintenance, occupancy or use of the exhibiting
premises or a part thereof, excluding
such liability caused by the sole negligence of the parties referred
to above. In addition, the exhibitor
acknowledges that the Association of Biomolecular Resource Facilities,
FASEB, the
Insurance
Exhibitors are urged to take out a portal-to-portal rider available at a nominal cost on their own insurance policy protecting them against loss through theft, fire, damage, etc.
Return to the ABRF 2006 Exhibitor Table of Contents