General Information
All booths are 10’ x 10’. Each in-line booth (bounded by a front aisle only) is US $1,850.00. Corner booth (bounded by a front and side aisle) is US$1,950.00. Rental includes 8' high teal, yellow and white back drapes and a 36" high side dividers and a standard (7" x 44") identification sign with company name. The hall is not carpeted. Exhibitors are required to carpet their booth/display. Aisles will be carpeted in teal.
A deposit in the amount of US $975.00 for
each booth requested must accompany the application for space.
The balance due on the cost of space assigned must be paid on or before
Notification of an exhibitor's decision to cancel or reduce space must be made in writing. The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.
If space is cancelled or reduced between February 9 and March 11, 10% of the total cost of space will be retained.
If space is cancelled or reduced between March 12 and April 11, the full deposit will be retained.
When the cancellation occurs starting April 12 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.
Every effort will be made not to relocate an exhibitor’s booth. However, should relocation be deemed necessary, the exhibitor will be notified.
Sub-leasing of exhibit space is not permitted. Neither may two companies share the same leased space.
Americans with Disabilities Act
Each shall be responsible for compliance with the Americans with Disabilities Act within their booth and assigned exhibit space.
- All exhibitors must register for badges. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions.
- Each representative of an exhibiting company must always wear the official badge while in the exhibit area. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting.
- Exhibitors will
receive 6 badges per 10’x10’ booth. Additional
badges may be purchased for $20. per badge.
Lost, misplaced badges may be purchased on-site for $10.00 per
badge. You can register on-line, by fax or mail.
Details will be included in your service kit.
Deadline for advance registration is
- Exhibitor badges may be made out only in the name of the company shown on the application for space. Exhibitor badges will not permit attendance to scientific sessions.
- Exhibitor registration
terminals will be open during the installation of exhibits on Friday, May
18 from
Click here to register for Exhibitor Badges
Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting. The Guest of Exhibitor badge will permit entry only to the exhibit area from Saturday, May 19 through Monday, May 21. Guest badges will not permit attendance at scientific sessions.
Guests may be registered in advance Friday, May
18 from
It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.
Social Functions - Hospitality
Suites
Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions.
Marketing and Sponsorship Opportunities
Your company will be listed on the AAI Meeting homepage. For only $175, you can incorporate your homepage address on the Immunology Meeting page.
Just supply us with your company’s official address (URL) on the exhibit space application and we’ll do the rest!
As part of the meeting program, exhibitors
will have an opportunity to host an Exhibitor Workshop. Space for exhibitor presentations may be obtained
for a one hour slot at a cost of $850.00 (includes a/v). Requests will be considered on a first-come,
first-serve basis. The deadline to
have an Exhibitor Workshop listed in the Meeting Program will be
Security will be provided for perimeter access control beginning on Friday, May 18. Booth security and the protection of special valuable items may require additional security at the exhibitor's own expense. Forms for booth security personnel will be available in the exhibitor service kit.
Deliveries or removal of equipment must be made before or after exhibit
hours. Once the exhibits open, a pass
must be obtained from Exhibit Management or the security supervisor to remove
any material or equipment prior to the close of exhibits at
Copies of the Program will be available at the Exhibitor Help Desk starting at Friday, May 18.