Booth Design and Use of Exhibit Space
Booth Design
The back wall of the display is limited to 8' in height and a depth of 4'. All display fixtures and accessories, (including but not limited to book racks, instruments and foliage) over 4' in height, not to exceed 8' maximum, must be confined to that area of the exhibitor's space which is within 4' of the back line. Display material in the remaining 6' of booth space must not exceed 4' in height. Hanging signs are not permitted.
In an exhibit that contains 3 or more linear booths (30 feet or more), the interior booths are permitted to contain display material over 4' in height - with a maximum of 8' in height - which must be confined to that area of the exhibitor's space which is within 6' of the backline of the booth. Sufficient "see-through" area must be provided so as not to block the view of adjacent exhibits. The end booths of such an exhibit must conform to the Standard Booth restrictions of 4' display area from the backline of the booth. Hanging signs are not permitted.
No exhibit may span an aisle by roofing. Exposed, unfinished sides of exhibit backgrounds
must be draped to present an attractive appearance. If such draping is not ordered, the contractor,
with the approval of the Exhibit Manager, will install it and charge the exhibitor.
Island Booths
In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used; however, all display material is restricted to 16’ in height and sufficient “see-through or walk-through” area must be provided so as not to block the view of adjacent exhibits. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are permitted.
Fire Department
Regulations
Violative or flammable fluids, substances or materials of any nature prohibited
by city fire regulations or insurance carriers may not be used in any booth.
Regulations for
Carpeting
The exhibit hall is not carpeted. Exhibitors are required to carpet their booths/displays. Aisles will be carpeted in teal.
Labor/Furniture/
Rental Displays
Brede
National Exposition Services
Fax: 301/937-2952
www.bredenational.com
Electricity/Utilities/Telephones
Electrical service, telephones and installation of water, gas or air will be available. Order forms for services will be included in the exhibitor service kit.
Audio Visual/Computers
Audio Visual and computer needs will be provided
in the service kits.
Exhibitor service kits will be available online by February 18. A complete set of forms for ordering the above services will be included in the kit. Exhibitors are urged to take advantage of cost reductions offered by most contractors for advance orders.
Many services cost substantially more when ordered on-site. Forms will be available at: www.bredenational.com
Shipping Instructions
All freight charges must be PREPAID.
Immunology 2007
c/o
Brede National Exposition Services
Company
Name/Booth Number
Immunology 2007
c/o
Brede National Exposition Services
Tel: 305 673-7311
Union Regulations:
Florida is a right-to-work state.
Gratuities
Brede National Exposition Services requests that exhibitors do not tip their employees. They are paid at an excellent wage scale denoting a professional status, and Brede feels that tipping is not necessary. This applies to all Brede employees.
Safety
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Brede cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the order form and the necessary ladders and tools will be provided.
Use of Outside
Contractor
Exhibitors who plan to have an exhibit service firm (other than the official contractor) unpack, erect, assemble, dismantle, and pack displays must notify Exhibit Management in writing, with a copy to Brede by April 27, 2007, of the name of the service firm, address, and the supervisor(s) who will be in attendance. The service firm must notify Exhibit Management in writing of the names of all full-time employees working on the show, and must furnish an insurance certificate to Exhibit Management with a copy to Brede, in the amount of $1,000,000 liability to include property damage.
Indemnity
The exhibitor assumes entire responsibility and hereby agrees to protect,
indemnify, defend, save and hold The American Assocation of Immunologists,
FASEB, the Miami BEach Convention Center, Brede National Exposition Services and
their officers, employees, and agents, harmless against all claims, losses
and damages to persons or property, governmental charges or fines and attorney's
fees arising out of or caused by Exhibitor's installation, removal, maintenance,
occupancy or use of the exhibiting premises or a part thereof, excluding such
liability caused by the sole negligence of the parties referred to above.
In addition, the exhibitor acknowledges that The American Association
of Immunologists, FASEB, the
Insurance
Exhibitors are urged to take out a portal-to-portal rider available at
a nominal cost on their own insurance policy protecting them against loss
through theft, fire, damage, etc.
Return to the Immunology Exhibitor Prospectus page