GUIDELINES FOR SPECIAL FUNCTIONS

AND ANCILLARY MEETINGS

AT THE EB/IUPS 2005 MEETING

All special functions will be scheduled at the San Diego Hotel & Marina. The following guidelines must be followed by all organizers wishing to hold a meeting:

1. Organizers must ensure that the primary objective of the Meeting (the exchange of scientific information) is preserved;

2. Organizers must encourage the free flow of ideas and information on any subject of possible interest to our membership consistent with paragraph 1;

Experimental Biology 2005 Management Office will assign available rooms and facilities for special functions at the headquarter hotels. Priority will be given to those functions which relate to scientific scholarship, to the conduct of research, and to public policy or public information related to science. Requests for facilities for all other functions will be handled in order of receipt. All requests must be submitted to a sponsoring society (see below for contact information) and must be submitted by October 25, 2004. Requests not received by this date cannot be guaranteed space or cannot be guaranteed a listing in the Program

Sponsoring Societies: (APS, AAI, ASBMB, ASPET, ASIP, ASNS, AAA, IUPS Affiliated Societies)

In the title of the function, the use of the words “session,” “symposium,” and “workshop” are not

permitted. The title will be listed in the program exactly as you submit it on the form. Speakers at the

function may be listed.

In order to be listed in the program, requests must be received by October 25, 2004. They will be

reviewed and approved at the January meeting of the Management Committee. Signs and notices

advertising your event on official bulletin boards on-site at the Convention Center are to be no larger

than 8 1/2" x 11". They must also meet the specifications of, and be approved by, the Director of the

Office of Scientific Meetings and Conferences. Sign easels will not be provided. The session chairperson will be requested not to announce ancillary functions unless the announcement has been approved by the Management Committee or by the Society responsible for the session.

The distribution of handbills, fliers, or other literature is prohibited

Complete the application (by downloading the PDF Form and saving it to your desktop). You can then complete the application on your desktop and submit your request to the sponsoring society either by mail, fax or email:

Jackie Watling, AAA: (FAX: 301-634-7965) jwatling@anatomy.org

Linda Dresser, APS: (FAX: 301-634-7241) ldress@the-aps.org

Joan Geiling, ASBMB: (FAX: 301-634-7126) jgeiling@asbmb.org

Michelle Horton, AAI: (FAX: 301-634-7887) mhorton@aai.org

Tara Zeitner, ASIP: (FAX: 301-634-7990) tzeitner@asip.org

Mary Banks, ASNS: (FAX: 301-634-1892) banksm@asns.org

Nancy White, ASPET: (FAX: 301-634-7061) nwhite@aspet.org

Address: 9650 Rockville Pike, Bethesda, MD 20814