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Frequently Asked Questions (FAQs)

Below are some of our most frequently asked questions. If you have a question that is not answered here, please email us at src@faseb.org.

Registration and Payment

What does the registration fee include?

  • Conference lodging with purchase of a single or shared room
  • Welcome reception
  • Continental breakfasts/buffet lunches/buffet dinners
  • Full conference access to all scientific sessions, posters sessions, and meals

I cannot stay at the conference for the entire time. Can the registration fee be prorated?

Due to our contracted obligations with each venue we cannot prorate.

What forms of payment are accepted?

FASEB accepts Visa, MasterCard, or American Express. Purchase orders are not accepted.

How do I make a change to my registration?

Please contact the FASEB SRC office. A change or modification to the credit card on file will result in a $50 USD processing/change fee. No processing fee applies to changes to lodging accommodations only.

How do I know I am registered?

You will receive the following correspondence as soon as you have completed registration for the conference:

  • Confirmation of registration / payment receipt
  • Letter of Invitation for VISA application (international travelers only), if requested during the registration process.

How do I cancel my registration?

Notice of cancellation must be received by the conference cancellation date. If the cancellation notification is received by the conference cancellation date, the registrant will receive a full refund minus a $300 USD cancellation fee. No refunds will be issued for cancellation received after the conference cancellation deadline. Please email your request to cancel your participation to src@faseb.org.

What is the official language of the SRCs?

The official language of the FASEB Science Research Conferences is English. Translation services are not provided.

Will name badges be supplied onsite or mailed?

Name badges will be supplied onsite and must be worn at all times during scientific and poster sessions, and meals.

Will attendees be provided a program on site?

No printed program materials will be provided. All attendees will receive a link to a private, conference-specific My Essentials webpage approximately three weeks before their conference. The program agenda, speaker and poster abstracts, poster schedule and specific conference information will be available on this webpage.

International Attendees

Immigration Policy

Due to changes in visa/visitor policies, please contact either the United States State Department or your local consulate if you have questions regarding your ability to attend an SRC. Individuals who are denied entry into the US, for the purpose of attending a FASEB SRC should contact the FASEB SRC office with their specific circumstances and inquiries.

How can I get an official letter of invitation to attend the conference?

During the registration process, you may request a letter of invitation. The letter of invitation will be attached to your confirmation email when your payment has been processed by the online system.

What should I do if I am registered and am not able to receive a Visa in time to attend the conference?

If you are concerned that you will not receive your Visa in time for the conference, please contact the FASEB SRC office. If you notify us before the confrence cancellation deadline, we will refund your registration fee less the $300 USD cancellation fee. Your registration fee will not be refunded if the cancellation request is received after the conference cancellation deadline. Please email your request to cancel your participation to src@faseb.org.

Abstracts and Posters

What is the photography policy?

Photographs or video recording by attendees/speakers during any portion of a FASEB SRC conference is prohibited without prior written permission of the author/presenter, organizers, and FASEB SRC staff. Photographing slides of oral presentations and posters and recording of scientific and other sessions without permission is prohibited.

Do I have to submit an abstract with my registration?

No, submitting an attendee abstract is optional unless you want to be considered for a poster session or a short talk.

Can I register now and submit my abstract later?

Abstracts can only be submitted as part of the initial registration process. You may return to your abstract later to make modifications up to the day before the start of the conference.

Can I register and submit my abstract after the advance registration deadline?

Yes, as long as there is space available at the conference.

If I’ve submitted an abstract, will I present a poster?

Yes. The time for your poster presentation will be listed in the program agenda and can be found on the My Essentials webpage emailed to all participants.

How large are the poster boards? Do I need to bring my own pushpins?

Typically, poster boards measure 4 ft high by 8 ft wide in the United States (this may vary depending on location). Poster numbers and pushpins will be provided.

Have I been selected to give a short talk at the conference?  Will I still present a poster?

If you have been selected to give a short talk, the conference organizer(s) will send you an email invitation to present a short talk within 30 days of the conference. You will be assigned a poster location during one of the poster sessions.

Will my abstract be printed?

All abstracts and program materials will be made available through a private, conference-specific, My Essentials webpage. Attendees will be able to access the webpage approximately three weeks before their conference.

Lodging

I need to arrive a day before the conference starts and/or stay a day after the conference has concluded. What do I need to do to make arrangements for the extra night(s)?

You must contact the official conference lodging directly to arrange accommodations for extra nights of lodging. You are responsible for paying for any additional nights beyond the official conference dates.

Child and Family Care Resources

What child care and/or family resources are available?

Although FASEB does not directly provide child care services, attendees are welcome to have guests accompany them to the conference to provide such care. Registration without lodging is available at all conferences to accommodate those with special family care needs. The venue will provide assistance to attendees regarding child/family care issues or concerns. Attendees are encouraged to contact FASEB with any special needs that they may have.

 

Cancellation

What is the cancellation policy?

Cancellations that are received at least four weeks prior to the start of the conference will receive a full refund less a $300 USD cancellation fee. See the cancellation deadline date for your conference. There will be no refunds issued if the request to cancel is received after the conference cancellation deadline.

I cannot attend the conference; can I send someone in my place?

Registration substitutions are at the discretion of the conference organizer.  Please contact the FASEB SRC office.

Invited Speakers and Session Chairs

Where can I find information for Invited Speakers and Session Chairs?

Information for Invited speakers and Session Chairs can be found under the "Speaker Resources" tab of the conference website.