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Invited Speakers & Session Chairs

Registration

Speaker/session chair invitation packets and the speaker registration access code were sent out via email on January 31, 2014.

All invited speakers must register for the conference in order to reserve a place in the program agenda, to secure housing, and to receive a name badge and program materials onsite. Invited speakers will be asked to enter a registration code to access and complete online speaker registration.

Housing has limited availability, (single, double, double with guest), and lodging cannot be guaranteed if registration takes place within 4 weeks of the conference start date.

Invited speakers must pay full registration prior to the start of the conference.  Conference fees cannot be reduced or waived for only attending part of the conference. Air and ground travel arrangements are the responsibility of the speaker.

Reimbursement Policy

Conference organizers work diligently to raise funds to reimburse speakers at the highest level possible from public and private organizations. The amount of money available for any speaker reimbursement is unknown until after the conference, and speakers are not guaranteed to be reimbursed. Any amount of reimbursement given to each speaker is at the sole discretion of the conference organizers.

During the registration process, speakers will be prompted to provide a name or institution along with an address to where any reimbursement should be sent. Please notify the FASEB SRC office of any changes to this information. If reimbursement is available that is less than or equals the amount a speaker paid in registration fees, a check in US Dollars will be mailed to the address on file in the registration system.  If reimbursement is available that exceeds the amount a speaker paid in registration fees, SRC staff will send an Expense Reimbursement Voucher.  The speaker must complete the Expense Reimbursement Voucher, and mail it and the original travel receipts to the FASEB SRC office.

Please note, all invited speakers and session chairs are required to remain at the conference three (3) full days and three (3) full nights in order to receive any reimbursement of expenses.

Speakers are required to check-in with the on-site FASEB staff representative at the FASEB registration desk by noon on Tuesday of the conference.  Staff will provide each speaker with an Estimated Expense Reimbursement form. This form must be completed and returned to the FASEB staff representative on Tuesday afternoon. This form assists the conference organizers in determining reimbursable amounts. If the Estimated Expense Reimbursement form is not submitted to onsite FASEB staff, reimbursement may be rejected by the organizer.  These expenses are estimated.  No receipts or documentation is required. 

Reimbursement Procedure

Invited Speakers will receive an estimated expense worksheet at the conference.  This form must be returned to FASEB staff during the conference by 12 p.m. on Tuesday. 

The information gathered from this form is shared with the organizers.  Once the organizers review this information and determine speaker eligibility and reimbursement amounts, speakers will receive an email from FASEB notifying them of their reimbursement amount and confirming check payable to information, as well as a request for any additional receipts or forms required for reimbursement. 

2014 Expense Voucher.pdf

The process can take about 30 days after you receive the reimbursement notification email.  Please be patient and wait for FASEB to email you.

 Please contact 301-634-7010 for any additional information.

Abstract Information

Invited speakers are required to submit an abstract of their presentation as part of the online registration process. Abstracts are part of the materials that are distributed to the attendees at the conference. Abstract deadline for inclusion in the program is 30 days from the start of the conference. Visit the "Abstract & Poster Information" webpage for more information.

Presentation Requirements

Speakers are asked to bring their own laptop or to load their presentation onto a colleague’s computer. FASEB does not provide laptops. An LCD projector will be provided (PC and MAC compatible). For speakers using a MAC, please bring the appropriate adapters necessary to connect the laptop with the projector. Speakers should arrive at the meeting room 30 minutes prior to the session to allow time to set up and test the computer and projector.

Other equipment available on-site will include:

  • Lectern
  • Lectern microphone
  • Laser pointer
  • Aisle microphone (for Q&A)

If you require equipment that is not listed, contact your organizer to make arrangements.

PPT Slide Template for Conference Presentations

FASEB SRC provides all speakers and organizers with a Powerpoint slide template for their conference presentations.  FASEB SRC strongly encourages this slide, or versions of the slide, to be used as a standard format for all presentations in order to provide a polished presentation and consistent formatting among all FASEB conferences.

Please be aware of the time allotted to each speaker and adjust your presentation accordingly.

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