Pictured left to right: Kimberly Topp, Amir Zeki, Scott Simon, Hud Freeze, and James Bowie prepare to meet with Sen. Barbara Boxer (D-Calif.) during FASEB’s Capital Hill day, April 15, 2015. 

Request a Meeting with Elected Officials

A meeting with your federal lawmakers is an effective way to advocate for biological and biomedical research. Instructions and a sample email message requesting a meeting are provided below.

  • Go to the U.S. House of Representatives or Senate website and search for your elected officials using your ZIP code or zip+4
  • Look under the “Contact” tab/section of the Representative’s/Senator’s website to obtain the address and phone number of their state/district office(s)
  • Compose an email (see sample below) requesting a meeting and send it to the appropriate contact (you may have to call the office to get the name of the correct staff person) or use the form on the Senator/Representative’s website

Sample Email Requesting a Meeting

[Name of Staffer, if applicable]
The Honorable [first name, last name]
U.S. House of Representatives [or U.S. Senate]


Dear Representative/Senator ______________:

I am writing to request an appointment with you and/or members of your staff on [date and time] in your [Washington, D.C. or district office]. I wish to discuss how funding for the National Institutes of Health (NIH) and other federal science agencies supports researchers in [your state or district].

Thank you in advance for your consideration of this request. Please contact me at [your email address] or [phone number] to schedule a meeting time. I apologize in advance if I am contacting the wrong person in your office and would appreciate it if you could refer me to the appropriate staff person so that I may reach out to him or her directly.         


[Your name, institutional affiliation, and contact information with mailing address and email]