Pictured left to right: Kimberly Topp, Amir Zeki, Scott Simon, Hud Freeze, and James Bowie prepare to meet with Sen. Barbara Boxer (D-Calif.) during FASEB’s Capital Hill day, April 15, 2015. 

Request a Meeting with Elected Officials

A meeting with your federal lawmakers is an effective way to advocate for biological and biomedical research. A sample email template is provided below.
There are two ways to request a meeting with your Senator or Representative:

  • Go to the U.S. House of Representatives or Senate website and search with your ZIP code or use the form on the official’s website. Legislator’s websites are often found at <<lastname.house.gov>> or <<lastname.senate.gov>> (e.g. mikulski.senate.gov).
  • Send an email to a staff person you’ve met with before, or to the informational email address provided on the member’s website.

Sample Email or Letter

[Name of Staffer, if applicable]
The Honorable [first name, last name]
U.S. House of Representatives [or U.S. Senate]
Washington, D.C. 20515 [or 20510]

Dear Representative/Senator ______________:

I am writing to request an appointment with you and/or members of your staff on [date and time] in your [Washington, D.C. or district office]. I wish to discuss how funding for the National Institutes of Health (NIH) and other federal science agencies supports researchers in [your state or district].

Thank you in advance for your consideration of this request. Please contact me at [your email address] or [phone number] to schedule a meeting time. I apologize in advance if I am contacting the wrong person in your office and would appreciate it if you could refer me to the appropriate staff person so that I may reach out to him or her directly.          


[Your name, institutional affiliation, and contact information with mailing address and email]